The document that exists in five places and none
Think about the last letter of intent you worked on. It was attached to an email, then a revised copy to another email, then dropped in a shared drive, then sent to the broker who saved their own version. By the third revision, the honest answer to "where is the current LOI?" was a shrug and a search.
This is the quiet tax on every deal. Not that documents are missing, but that there are too many copies and no authority among them. A file that exists in five places exists in none, because no one of them can be trusted as the real one.
One library, deduplicated and versioned
MyDealTeams gives you a single document view: every file on a project or portfolio you have access to, plus the shared library, in one place. The detail that matters is small and important: the same file in multiple places shows once. Open a row to preview it, see its version, share it, or rename it.
That deduplication is not a cosmetic nicety. It is the difference between a library and a pile. When a document appears once, with a version on it, there is a single answer to which copy is current, and it is the same answer for everyone looking.
Access decides what you see
A shared document library only works if it is not a free-for-all. What you see is scoped to what you have access to: the documents on the deals you are actually on, plus the shared library everyone draws from. A partner invited to one project does not gain a window into every other file your team holds.
That scoping is what makes a single library safe to share across a coalition. The broker, the landlord, and your internal team can all work from one source of truth for the deal they share, without that source leaking the deals they do not.
The boring feature that holds the rest together
It is tempting to treat document management as plumbing, beneath the interesting work of evaluation and underwriting. But every defensible decision eventually rests on a document: the signed LOI, the executed lease, the report that went to committee. If those live in scattered copies, the decision built on them is only as solid as your ability to find the right version later.
A single, versioned, access-scoped library is not the flashiest part of a deal system. It is the part that keeps everything else honest, because it is where the evidence lives.
MyDealTeams is free during Early Access: Community free, Pro $69/month, everything free while we are in Early Access. Nothing to lose, and a deal team to organize.